Terms and Conditions

SIAF Conference 2023 Terms & Conditions

DELEGATE REGISTRATIONS

TERMS OF BOOKING – Conference Registration

• The term Organisers as listed below includes SIAF Conference Committee.

• Registrations are accepted only on full completion of the online registration form.

• No booking will be confirmed until payment is received in full.

• Bookings or changes will not be accepted by telephone, cancellations and or changes must be sent in writing to the registration desk at info@siafdurban2023.com

• There is no refund for non-attendance.

• A name change on a paid registration will be accepted up to 14 days prior to the Conference. Thereafter a charge of $50 will apply.

• Payment by invoice/bank transfer will incur a $20 non-refundable administration charge.

• There is no administration charge for payment by MasterCard or VISA.

• All fees/rates are quoted in US Dollars $, all bank transfer fees/charges are the responsibility of the participant.

• All refunds requested PRIOR to 20th March 2023 are subject to cancellation terms listed below and subject to a $25.00 processing fee.

• All refunds requested from 21st March 2023 to 21 April 2023, are subject to cancellation terms listed below and subject to a $50.00 processing fee.

No refunds for cancelled registrations requested AFTER 21st April 2023.

• In relation to pre/post-convention tours, Organisers accept no responsibility for costs incurred due to the cancellation of said tour.

• The Organisers reserve the right to alter any of the programme or other arrangements for this Conference; including cancellation or postponement of the event should unforeseen circumstances require it. The Organisers accept no responsibility for resulting costs or inconvenience to participants in this case.

• The Organisers will not be held liable for any loss or damage of personal items of attendees or injury caused at any venue used in connection with the Conference.

• Children/Minors must be accompanied by an adult/guardian at all times, who accepts full liability for this child/minor. Note that the Conference and all social events and activities have not been planned for children/minors to attend and must be flagged to the Conference Committee prior to making any booking arrangements. You may be refused entry should prior notice not be provided.

• Force Majeure: The Organisers shall not be deemed to be in breach of this registration agreement or otherwise liable to the delegate for any failure or delay in performing its obligations under this agreement as a result of an event or series of connected events outside the reasonable control of the Organisers (including, without limitation, acts of God, floods, lightning, storm, fire, explosion, war, military operations, acts or threats of terrorism, strike action, lockdowns or other industrial action or a pandemic, epidemic or other widespread illness).

For further assistance contact the Conference Committee at info@siafdurban2023.com

SIAF Conference 2023 Privacy Policy

CANCELLATION TERMS – Conference Registration

Delegate Cancellations

• All cancellations and/or changes must be sent in writing to info@siafdurban2023.com

• Cancellation refers to complete and/or partial cancellation of registrations and social events.

• Cancellation fees are incurred as follows

Cancellations received prior to 20th March 2023 – full refund less administration fee of $50.00

Between 21st March 2023 and 21^st April 2023 – 50% refund less administration fee of $100.00

After 21st April 2023 – No refund for cancelled registrations

Delegate Non-Attendance

• Should the delegate be unable to attend due to circumstances beyond their control, cancellation fees are subject to terms listed above. This includes the delegate being unable to travel into South Africa from their country, due to either their own country’s travel restrictions or the South African  Government’s travel restrictions – this includes refusal of travel visa application.

Cancellation of Conference by the Organisers

• Should the Organisers completely cancel the Conference, with no content or sessions being available on-line, registrations will be refunded in full less a $50 processing fee.

• Under these circumstances the Organisers are not liable for any other expenses incurred, this includes travel and accommodation costs – delegates are encouraged to have sufficient travel insurance in place to cover such costs.

Postponement of Conference

• Should the Organisers need to reschedule the Conference, all registration fees will be transferred to cover attendance on the new Conference dates – no processing fees will apply in this case.

• Should the delegate not wish to accept attendance on the new date they may cancel their registration, in such cases cancellations will be governed by the cancellation terms as outlined above.

• Under these circumstances the Organisers are not liable for any other expenses incurred, this includes travel and accommodation costs – delegates are encouraged to have sufficient travel insurance in place to cover such other costs.

OTHER TERMS AND CONDITIONS – Conference Registration

Travel and Medical Insurance

• Participants are requested to make their own arrangements for health and travel insurance. The Conference fee does not include insurance. We strongly recommend that, when registering for the Conference and making travel arrangements, a travel and/or equipment insurance policy be taken out to cover any loss, cancellation, medical costs, etc. Refunds will not be offered outside of the terms and conditions above, so delegates should ensure they contact their insurance company to ensure sufficient cover is in place from the time of booking. The Organisers do not take responsibility for any delegate, speaker, or exhibitor failing to insure their travel and attendance.

Health and Safety Conditions

• In adherence to HSE guidelines, delegates may be asked to declare they have not been in contact with anyone diagnosed with COVID19 within 14 days of arrival at the Convention.

• On arrival and throughout the Conference venue, there may be temperature checks in place.

• If you fail to adhere to the safety standards in place for the Conference, you may not be permitted to attend or may be asked to leave the Conference venue – e.g. respecting social distancing requirements, wearing of face masks etc.

• Per current health guidelines, we are required to notify health authorities of any instances of communicable diseases that occur during or post Conference. Only relevant contact details will be made available to the health authorities to ensure correct, and managed contact tracing occurs.

For further assistance contact the Conference Committee on info@siafdurban2023.com

Soroptimist 2023 Privacy Policy

ACCOMODATION BOOKINGS

TERMS OF BOOKING – Accommodation Booking

Accommodation Booking Terms and Conditions

• Accommodation bookings are governed by a separate contract than those of Conference  registrations. The accommodation booking contract is entered into with the accommodation establishment and the delegate and booking of accommodation indicates acceptance of said terms and conditions.

• Accommodation reservations are independent of the Conference taking place and are subject to the booking terms and cancellation fees as outlined below – these terms are not affected or nullified by cancellation of the Conference.

• Should the Conference be postponed, YOU will have to make every effort to move YOUR accommodation booking to the new dates in the same hotel or one of similar quality. While every effort will be made to offer the same rates, this cannot be guaranteed. No fees apply to postponed bookings – should the delegate not wish to accept the booking postponement – the cancellation fees as outlined below will apply.

• Delegates are reminded to have travel insurance in place to cover all the costs in relation to their accommodation booking and to ensure sufficient cover is in place.

• Should the hotel booked not be available for reasons beyond the Organisers control, the Organiser reserves the right to reschedule the booking to another hotel of a similar or higher rating, within a 30k radius at the same cost

• Should the Organisers be prevented from carrying out all its obligations by circumstances beyond its reasonable control including government intervention, strike, labour disputes, accidents, natural disasters, national or local disasters, war, pandemic or the delegate is unable to travel into South Africa from their country, due to either their own countries restrictions or the South African Government’s restrictions, the Organisers liability will be limited to the cancellation terms below.

CANCELLATION TERMS – Accommodation Booking

• All cancellations and/or changes must be sent in writing to info@siafdurban2023.com and will not be accepted by telephone.

• Cancellation refers to complete and/or partial cancellation of accommodation bookings.

• Cancellation fees are incurred as follows

Before 20th March 2023 – full refund less administration fee of $50.00 (What is Hotel cancellation fee?)

Between 21st March 2023 and 21st April 2023 – 50% refund available less administration fee of $100.00

After 21st April 2023 – No refund for cancelled accommodation.

OTHER TERMS AND CONDITIONS – Accommodation Bookings

Travel and Medical Insurance

• Participants are requested to make their own arrangements for health and travel insurance. We strongly recommend that, when making an accommodation booking a travel and/or equipment insurance policy be taken out to cover any loss, cancellation, medical costs, etc. Refunds will not be offered outside of the terms and conditions, so delegates should ensure they contact their insurance company to ensure sufficient cover is in place from the time of booking. The Organisers do not take responsibility for any delegate, speaker, or exhibitor failing to insure their accommodation booking.